Gaylord Texan™ Resort & Convention Center
Reservation Deadline: May 28, 2008
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Stay With EASA . . . it’s the right thing to do! Please make your hotel reservations online at the Gaylord Texan™ Resort & Convention Center, or call the hotel at 866-782-7897 ( tell them you are with EASA). You may also download the Housing Form and fax it to 817-778-2049, or mail it to:
Gaylord Texan™
Attn: Reservations Dept.
1501 Gaylord Trail
Grapevine, TX 76051
To hold a convention, EASA must guarantee that a certain number of sleeping rooms will be used. So by staying at EASA’s official convention hotel, you help us avoid costly hotel penalties and keep your convention costs down. By staying in EASA’s hotel block, you may also be eligible for discounts on registration fees.
Be sure to record your hotel acknowledgment number on your convention registration form.
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Hotel Rates (plus 12% tax)
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Single / Double: $165*
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Lone Star Rooms: $205*
*$15 Extra for each additional person
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The above rates include a $15 resort fee ( see details)
Grand guest rooms are located within the breathtaking Lone Star Tower and include the following amenities:
- Nightly turndown service
- Marble entryways and bathrooms
- Elegant elevated beds with headboards and footboards
- Extra-plush terry robes
- Lone Star Rooms are located near the Convention Center
Note: The Gaylord Texan™ does not have a concierge level.
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Hotel Parking
For those who are driving to the convention, parking rates at the Gaylord Texan™ Resort & Convention Center are as follows:
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• Valet - day
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$15
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• Valet - overnight
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$24
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• Self parking - day
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$10
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• Self parking - overnight
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$12
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(Day rates include tax; overnight rates do not.)
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 Surrounded by rolling pastureland and overlooking beautiful Lake Grapevine, the magnificent Gaylord TexanTM pays tribute to everything “Texas” as only Texas can–on a grand scale.
As a guest of the resort, you’ll experience the best of the Lone Star State under the signature glass atriums where you can dine, shop, socialize, and be entertained among four-and-a-half acres of lush, indoor gardens. Take a stroll around and soak in the festive atmosphere of Riverwalk Atrium, marvel at Palo Duro Canyon in the Lone Star Atrium, or taste the contemporary Southwestern creations at Ama Lur in the Hill Country Atrium.
For rest and relaxation, enjoy the luxurious 25,000-square-foot world-class spa and fitness center with indoor pool, the 18-hole championship golf at the adjacent Cowboys Golf Club, the grotto-style outdoor pool, and nightly live music. The hotel can also arrange for you to enjoy bass fishing, water skiing and other water sports through the nearby marina. Whether you’re staying for a weekend or a week, you’ll never run out of things to see and do.
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 For rest and relaxation, enjoy the luxurious 25,000-square-foot world-class spa and fitness center with indoor pool, the 18-hole championship golf at the adjacent Cowboys Golf Club, the grotto-style outdoor pool, and nightly live music. The hotel can also arrange for you to enjoy bass fishing, water skiing and other water sports through the nearby marina. Whether you’re staying for a weekend or a week, you’ll never run out of things to see and do.
After retiring for the evening to your beautifully appointed room, you can unlock your safe to find your laptop and mobile phone fully recharged, relax with an in-room movie, plug into high-speed Internet, or check messages and make calls using a standard or cordless phone. You’ll find all the comforts of home ... and then some.
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What You Receive for the Included Daily Resort Fee
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Room rates include a $15 daily resort fee, for which you receive:
- In-room, high-speed Internet access
- Fitness center access
- 2 bottles of water per day, per guest room
- Daily newspaper
- Local telephone calls (1st 20 minutes per call)
- Complimentary shuttle service on a pre-set schedule to Grapevine Mills, Bass Pro Shops Outdoor World and downtown Grapevine
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To ensure that your request is handled quickly and efficiently, please PRINT or TYPE all information when registering by mail or fax.
Acknowledgment
- Photocopy this form if you require more than one room.
- Only one room may be registered under each name.
- Room types are assigned on a first-come, first-served basis.
- Allow up to one week for acknowledgments.
- Cancellations with check deposit; refunds will be made after the event.
- If your acknowledgment has not been received by May 28, please contact the hotel.
- After May 28, EASA’s special rates will not be available.
Deposit Method
A one-night deposit (U.S. Funds) payable by check or major credit card is required to secure each room before a reservation may be processed. Please identify method of payment below. Make checks payable to “Gaylord Texan”. All cancellations within 72 hours prior to the day of arrival will forfeit their entire deposit. Early departures are subject to penalty fees set by the hotel. A charge of your first night’s room rate and tax will be applied and/or forfeited if you do not cancel or do not arrive (no show).
Cancellation Policy
All cancellations within 72 hours prior to the day of arrival will forfeit their entire deposit. Early departures are subject to penalty fees set by the hotel. A charge of your first night’s room rate and tax will be applied and/or forfeited if you do not cancel or do not arrive (no show).
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Download and print a copy of the Housing Reservation Form (pdf) and Housing Information with Adobe Acrobat Reader. Then mail or fax your completed form to the EASA Housing Bureau at address below.
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Reserve your room online by May 28, 2008
You may also make reservations by phone, fax or mail.
Gaylord Texan™ Resort
& Convention Center
1501 Gaylord Trail
Grapevine, TX 76051
Phone: 866-782-7897
817-778-1000 (outside of USA)
Fax: 817-778-2049
(When making reservations by phone, mention that you are with EASA.)
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