Attendee registration options, pricing and policies

Early bird discount deadline ... April 20       Advanced registration discount deadline ... May 18

Full registration options

Full Business Program

This program includes:

  • Early Bird education sessions
  • All education sessions (Sun. - Tues.)
  • All exhibit showings (Sun. - Tues.)
  • Door prize drawings (Sun. - Tues.)
  • Kickoff Breakfast (Sun.)
  • Networking Lunch (Sun.)
  • A “Music City” Evening (Sun.)
  • Exhibit Hall Lunch Voucher (Mon.)
  • Breakfast & Business Meeting (Tues.)
  • Networking Luncheon & Speaker (Tues.)
  • Chairman’s Party (Tues.)

Full Spouse/Guest Program

This program includes:

  • All education sessions (Sun. - Tues.)
  • All exhibit showings (Sun. - Tues.)
  • Door prize drawings (Sun.)
  • Opryland® Horticultural Arrangements (Sun.)
  • Kickoff Breakfast (Sun.)
  • Networking Lunch (Sun.)
  • A “Music City” Evening (Sun.)
  • Choice of tours (Mon. & Tues.)
  • Chairman’s Party (Tues.)

See more details about the Spouse/Guest Program

Youth/Teen Program (Ages 5-17)

This program includes:

  • Activity center & supervision
  • Nashville Shores Waterpark (Sun.)
  • Laser Quest & Grand Ole Golf (Mon.)
  • Country Music Hall of Fame & Recording Studio B (Tues.)
  • Breakfast (Sun. & Tues.)
  • Lunch (Sun., Mon. & Tues.)
  • Dinner (Sun. & Tues.)
  • Evening snacks (Sat., Sun. & Tues.)

See more details about the Youth/Teen Program

Flexible registration options

Weekend Package

This package includes:

  • Early Bird education sessions (Sat.)
  • Kickoff Breakfast (Sun.)
  • Education sessions (Sun.)
  • Networking Lunch (Sun.)
  • Exhibits (Sun.)
  • Exhibit door prize drawings (Sun.)

The Weekend Package does not include A "Music City" Evening on Sunday evening.

Education & Exhibits Package

This package includes:

  • All education sessions (Sun., Mon. & Tues.)
  • All exhibit showings (Sun., Mon. & Tues.)
  • Exhibit door prize drawings (Sun., Mon. & Tues.)

This package does not include any meals or social functions.

Spouse/Guest Social Package

This package includes:

  • Kickoff Breakfast (Sun.)
  • Opryland® Horticultural Arrangements (Sun.)
  • Networking Lunch (Sun.)
  • Exhibit showing (Sun.)
  • A "Music City" Evening (Sun.)
  • Chairman's Party at the EASA Lounge (Tues.)

This package does not include regular conference education sessions or exhibit door prize drawings.

See more details about the Spouse/Guest Program

Exhibition Only Ticket

Includes all exhibit showings (Sunday, Monday and Tuesday).

This ticket does not include any education sessions, meals, social functions or exhibit door prize drawings.

Note: By staying in EASA’s hotel block, you may also be eligible for discounts on registration fees.

Save $200 on each Full Business or Spouse/Guest registration
Save $75 on each Weekend Package, Education & Exhibits Package or Spouse/Guest Social Package

Only registered individuals and those with separate tickets may attend convention events. Children, spouses and guests of registrants need not register to share hotel accommodations, but must register or buy separate tickets (on site, if available) to obtain name badges and attend convention events.

Exhibitors
Exhibitors must register and request badges for booth personnel using the Exhibitor Registration Form. Exhibitor badges will admit exhibitors to education sessions and exhibits.  Exhibitors are not eligible for exhibit door prize drawings unless they buy a Full Business registration.

Payment
Payment by check or credit card MUST accompany registration form to receive either the “Early Bird” or “Advance Registration” discount. If paying by credit card, be sure to include the security code. All registration fees must be paid in US funds.

Cancellation
Except as noted, full refunds, less a $75 (US) service charge, will be granted for cancellations received in writing at EASA by the close of business on June 8, 2012. No cancellations will be accepted after this date. No refunds will be made on Weekend Packages, Education & Exhibits Packages, Exhibition Only tickets or for “no-shows.” A registered attendee who cannot attend may provide a substitute from within his/her company without incurring additional charges. Refunds will be processed 4-6 weeks after the convention.

Reserve your room early
After May 30, 2012, EASA’s special rates and rooms at the official convention hotels may not be available.

Save $$$ by staying in EASA's room block

Stay in EASA’s room block at the Gaylord Opryland® or Radisson Opryland and save:

  • $200 on each Full Business or Full Spouse/Guest registration
  • $75 on each Flexible registration

Save more $$$ by registering early

The earlier you register, the more you’ll save.

Register by April 20 and save:

  • $200 on each Full Business or Spouse/Guest registration
  • $200 on each Education & Exhibits or Spouse/Guest Social Package
  • $110 on each Weekend Package
  • $100 on each Youth/Teen registration

Register by May 18 and save:

  • $100 on each Full Business or Spouse/Guest registration
  • $100 on each Education & Exhibits or Spouse/Guest Social Package
  • $55 on each Weekend Package
  • $50 on each Youth/Teen registration

Then add up your savings!
Here’s one example of how much you can save by staying in EASA’s hotel block and registering early.

Sample savings

$795   Full Business registration
-200   Register by April 20
-200   Stay in EASA’s room block
$395  Super Low Registration Rate!

 

Be sure to stay with EASA

To hold a convention, EASA must guarantee that a certain number of sleeping rooms will be used. So by staying at one of EASA’s official convention hotels, you help us avoid costly hotel penalties and keep your convention costs down.

By staying in EASA’s hotel block, you may also be eligible for discounts on registration fees.

  • Save $200 on each Full Business or Spouse/Guest registration
  • Save $75 on each Weekend Package, Education & Exhibits Package or Spouse/Guest Social Package

To claim your discount, make your hotel reservations and submit your reservation acknowledgement number when you register for one of the convention packages.

Questions?

Dale Shuter, CMP
Meetings & Expositions Manager
314-993-2220, Ext. 3335
E-mail: Dale Shuter